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You could of course add your own Copy Finder Items action in the first place, but it’s usually better to rely on Automator to remind you when it’s needed.

If this dialog doesn’t appear, you have previously told Automator not to show this message again – you can reset such warnings in the Automator menu. If you add an action which will change the content of documents, Automator should show a warning and offer to insert a Copy Finder Items action before the action which changes the document. If you instead want to create a Quick Action to automatically scale image files, which will change the images themselves, Automator will offer to protect those documents for you. In this case, adding tags to files, the action doesn’t modify the data in any document, but modifies the extended attributes (xattrs) of the file. You will then be presented with a new Automator document ready to add actions to the right side of the window. This pane then drops down: select the type as Quick Action and click Choose.

Open Automator and create a new document to start with. As an example, I will show here how to make a Quick Action which will add a purple Finder tag (or label) to every item in a folder, something which would be useful if you used tags to distinguish the files in different projects. You don’t need any knowledge of coding, just a clear idea of what you want the Quick Action to do. This dictation is not the same as Siri and requires a separate download to enable.Making your own Quick Actions using Automator is very straightforward. Dictation Command - This option uses Accessibility's enhanced Dictation for voice driven workflows.When you use Image Capture to import a picture from a camera or scanner, you can set up an action to perform as it copies to your Mac. Image Capture Plugin - Photographers using professional cameras need more than the built in Photos app.However, Calendar Tasks allow you to use the native Calendar.app to schedule tasks. You could go through and make a complex set of recurring tasks for the Mac using the command line. Calendar Alarms - This is a poor man's cron job.

This action works similarly to Apple's Automatically add to iTunes folder. Folder Actions - Use these to run an action automatically when you add a file to a folder.They take a PDF document from the print menu and perform your actions. Print Plugins - These are actions that run from the print dialog.You then run it from the Services menu in the Application or right click context menus. They can be set up to take a specific kind of input. Service - Services run in other applications.Either processing some data passed to it, or simply kicking off an action. Application - You can run these stand alone.You set up your actions, and run them from within an Automator window. Workflow - This is the simplest way to use Automator.When you open a new document in Automator, it presents you a few different choices for the file type: